A DBS check may be needed when applying for certain jobs, volunteering roles, licences or positions involving children or vulnerable adults. It helps employers and organisations check relevant criminal record information before confirming your role.
Before applying, it is useful to know which documents you may need. Missing or incorrect identity documents can delay the process, especially if your name or address history is not straightforward.
What is a DBS check?
DBS stands for Disclosure and Barring Service. A DBS check can help organisations make safer recruitment decisions.
There are different levels of DBS check, including:
- basic DBS check
- standard DBS check
- enhanced DBS check
- enhanced DBS check with barred list information, where eligible
The level required depends on the role and the organisation requesting it.
Proof of identity
You will usually need documents proving who you are. A passport is one of the strongest identity documents, but other documents may also be accepted.
Common identity documents include:
- valid passport
- UK driving licence
- birth certificate
- biometric residence permit
- adoption certificate
- marriage certificate, if relevant
- change of name deed, if relevant
The exact document route can depend on what ID you have available.
Proof of address
You may also need proof of your current address. This helps confirm where you live and supports the identity check.
Common proof of address documents include:
- utility bill
- bank statement
- council tax bill
- mortgage statement
- tenancy agreement
- HMRC letter
- DWP letter
- driving licence, if not already used as ID
Proof of address usually needs to be recent and show your full name and current address clearly.
Address history
DBS applications usually ask for address history covering a specific period. Make sure you have accurate dates and previous addresses ready.
You may need to list:
- current address
- previous UK addresses
- student accommodation
- overseas addresses, if applicable
- temporary addresses, if required
Gaps or incorrect dates can delay the application.
Name changes
If your name has changed, you may need evidence linking your previous and current names.
Useful documents include:
- marriage certificate
- change of name deed
- divorce document
- statutory declaration
- adoption certificate
- previous passport
You should include previous names used, especially if you studied, worked or lived under another name.
Documents for applicants without a passport
Not having a passport does not always stop you applying for a DBS check, but you may need other documents.
These may include:
- birth certificate
- driving licence
- proof of address documents
- national insurance document
- government letter
- bank statement
- utility bill
The organisation handling the check should tell you which documents are acceptable.
Documents for volunteers
Volunteers may need a DBS check depending on the role. This is common in schools, charities, sports clubs, youth groups, care settings and community organisations.
You may need the same identity and address documents as paid staff. The organisation may also ask for references or role details.
Enhanced DBS checks
Enhanced DBS checks are usually requested for roles involving children, vulnerable adults or regulated activities. You cannot usually apply for an enhanced DBS check by yourself; the employer or organisation normally starts the process.
You may need:
- proof of identity
- proof of address
- full address history
- previous names
- role details
- organisation details
The organisation will guide you through the application route.
DBS update service
The DBS update service can help keep a DBS certificate up to date, depending on the type of check and whether the new role matches the certificate level.
You may need:
- DBS certificate number
- application reference
- personal details
- payment details, unless eligible for free registration
- permission for an employer to check status
Keep your DBS certificate safe, as employers may ask to see the original.
Common mistakes to avoid
DBS applications can be delayed by simple errors.
Common issues include:
- name does not match ID
- previous name is not declared
- address history has gaps
- proof of address is too old
- document shows a previous address
- date of birth is entered incorrectly
- passport or driving licence number is mistyped
- original certificate is lost
- wrong level of DBS check is requested
Check all details carefully before submitting.
Final thoughts
A DBS check usually requires proof of identity, proof of address, address history and details of any previous names. The exact documents depend on the level of check, the role and the organisation requesting it.
Preparing your passport, driving licence, birth certificate, proof of address and name change documents early can help make the application smoother and reduce delays.